Incoming mail should be sorted and _____?

Incoming mail should be sorted and _____?

• A. Filed
• B. Date stamped
• C. Shredded
• D. Copied

Answer: (B)

Sorting incoming mail plus date stamping it creates an official record of when each item was received. That receipt date is essential for meeting deadlines, tracking what needs action, and providing an audit trail if timelines are ever questioned. After stamping, items can be filed or routed to the right person or department with a documented arrival date. Shredding would destroy information, and copying doesn’t establish when the mail was received. So date stamping is the best companion to sorting because it preserves the exact arrival time needed to manage and verify the workflow.

Sorting incoming mail plus date stamping it creates an official record of when each item was received. That receipt date is essential for meeting deadlines, tracking what needs action, and providing an audit trail if timelines are ever questioned. After stamping, items can be filed or routed to the right person or department with a documented arrival date. Shredding would destroy information, and copying doesn’t establish when the mail was received. So date stamping is the best companion to sorting because it preserves the exact arrival time needed to manage and verify the workflow.